How to Decide which Software to use in Your Business

Selecting software can be an overwhelming task, and where the correct business software will be an effective business solution that simplifies your processes and assist you in improving overall efficiency by managing things like cash flow, accounting systems, client details and sales reports, the wrong software can do just the opposite and cost a lot of time and money to recover from.

It is important to do meticulous upfront analysis, research and planning to determine which software will be suitable to unify your current systems and contribute to your future growth.

Focus on your core business and get the big picture

If you are a start-up it is important to focus on the crux of your venture and to start doing business as soon as possible. Try not to get too distracted by having all your procedures in place. Your first priority should be sales, and once you’ve spent some time getting to know your business you’ll have a better idea of how to streamline your processes.

Google’s popular web applications like Gmail, Google Drive, Google Hangouts, Google Calendar, and Google Docs are excellent options if you are looking free cloud based software.

If you are an established business and want to upgrade your current software, or move from paper or legacy systems to an integrated software solution; think about which tasks have the highest priority and where the shortfalls are.

Analyse your business processes and decide what your software requirements are
Ask yourself what your reasons are for shopping for new software. Scrutinize your current systems and methods and recognise what you need to do to improve them. It can not be emphasized enough how important it is to find software that suit, compliment and compact your business instead of trying to adapt your business to suit your software.

Research the possibilities

Do thorough research about packaged software that are available to buy off-the-shelf, and get specific information about the following:
  • Compatibility, functionality and complexity
  • Integration and scalability options
  • Ongoing product support
  • Expected product upgrades
  • Security and safety measures
  • Further support or licensing fees

Get a detailed quotation from a reputable software company to develop a custom system according to your requirements and ask questions about the following:
  • Experience, portfolio and reputation
  • Costs involved in ongoing support and further enhancements
  • Security and safety measures

Consider your return on investment by comparing all the initial and future costs, timetables and available support.

Determine how much time and money you can afford to spend. Consider all the variables involved, for instance; think about the possibility that you might have to purchase new hardware and pay for implementation, ongoing support and future upgrades if you decide to purchase Off-the-Shelf Software; and keep in mind the extended development time that is usually required for Bespoke Software Development.

Acquiring the right software - whether it is Off-the-Shelf or Bespoke - can be a lengthy and expensive project, but if it streamlines your processes and creates an effective business solution it will be a wise and profitable investment.

I would love to read your thoughts about selecting software for your business or, if you would like some advice on your business software please send me an email at

All photos are courtesy of the awesome Ryan McGuire at Gratisography.

Jeri Limited is committed to Bespoke Software Development and will always aim to create effective business solutions that are intuitive and easy to use.